Privacy Policy

Effective Date: 2026-01-20

If there is a conflict between Rosterli's Privacy Policy and any privacy policy provided by this group or organization, Rosterli's Privacy Policy controls.

This Privacy Policy describes how Rosterli ("we," "us," or "our") collects, uses, discloses, and safeguards information when you use the Rosterli platform, including associated websites, applications, and services (collectively, the "Service").

1. Information We Collect

When an organization or user registers, we may collect:

• Name
• Email address
• Organization name
• Role or permissions within an organization
• Authentication credentials or identifiers (including passkey-based credentials)

We automatically collect limited technical information necessary to operate the Service:

• IP address
• Browser type and version
• Device and operating system information
• Timestamps and activity logs related to use of the Service

If you process payments through the Service, payment details are handled by third-party payment processors. We do not store full credit card numbers or banking details on our servers.

Information you provide when contacting support, submitting feedback, or communicating with us through the Service.

2. How We Use Information

We use collected information solely to:

• Provide, operate, and maintain the Service
• Authenticate users and manage access control
• Process transactions and subscriptions
• Communicate service-related notices and updates
• Improve performance, security, and usability
• Comply with legal and regulatory obligations

We do not sell user data, and we do not use personal data for advertising or profiling.

3. Data Sharing and Disclosure

We may share information only in the following circumstances:

• Service Providers: With trusted vendors who perform services on our behalf (e.g., hosting, payment processing), under strict confidentiality obligations.
• Legal Requirements: If required to comply with applicable laws, regulations, or lawful requests.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, subject to this Privacy Policy.

No data is shared with third parties for marketing purposes.

4. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Organizations may request deletion of their data, subject to legal and contractual constraints.

5. Security

We implement administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction. This includes modern authentication mechanisms, encrypted connections, and restricted access controls.

No system can be guaranteed 100% secure. Use of the Service is at your own risk.

6. User Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data
• Object to or restrict certain processing activities

Requests can be made by contacting us using the information below.

7. Children's Privacy

The Service is intended for organizational use and is not directed to children under 13. We do not knowingly collect personal information from children.

8. International Data Transfers

Data may be processed or stored in jurisdictions outside your own, including Canada and the United States. We take reasonable steps to ensure appropriate protections are in place for such transfers.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through the Service or by other reasonable means. Continued use of the Service after changes take effect constitutes acceptance of the revised policy.

10. Contact Information

For questions, requests, or concerns regarding this Privacy Policy or data practices:

Rosterli

Email: privacy@rosterli.com